Administrative Assistant job in San Francisco, CA| Recruit Arrow
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Administrative Assistant
Location : California, San Francisco
Refer job # OTWJ341633
Job Responsibilities and Requirements: Responsibilities Interface with clients and all levels of staff; help resolve complex inquiries from both clients and account staff. Assist with client and internal billing projects and inquiries. Prepare expense reports and reconcile monthly statements. Schedule and maintain calendar of appointments, meetings and travel itinerary for senior level executives. Prepare proposals, presentations, charts, tables, memoranda and letters using Microsoft PowerPoint, Word, Excel and Outlook. Provide research assistance on various projects and proposals. Will deal with sensitive and confidential information on a daily basis. Maintain inventory list of office IT supplies. Key Qualifications 3 years of administrative experience, with outstanding prioritization, communication and organizational skills. Previous experience managing executive calendars and travel arrangements. Experience in a billable environment is a huge plus, as is solid understanding of a client service environment. Understanding of accounting software and practices. Experience proofreading work for accuracy. Strong research and writing skills, with the ability to manage a project from start to finish. The ideal candidate will be effective working both independently and as a team member. Expert skill level in Microsoft Word, Excel and PowerPoint. Design and desktop publishing experience is a plus. Ability to multi-task, meet deadlines and handle changing needs of clients. Ability to illustrate a results-focused approach and commitment to going the extra mile for clients. Energetic, self-starter and resourceful problem solver - gets things moving and keeps them on track. High attention to detail, with the ability to manage multiple ongoing activities. Good interpersonal skills, ability to work effectively in a team environment, negotiate approvals diplomatically, and maintain composure and quality under constant deadline pressure.
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