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Special Assistant to the Chief Information Officer
Location : Alaska, Anchorage
Refer job # ZTTL340735

Job Responsibilities and Requirements: JOB SUMMARY: Under limited direction of the Chief Information Officer (CIO), facilitates leadership interactions between the CIO, and others. Supports the CIO and the HIT Leadership Team in performing a variety of analytical, assessment and administrative tasks, including office organization, records maintenance, reception, scheduling, and general assistance. REPRESENTATIVE DUTIES Assists the CIO in handling matters of policy and organizational importance. Manages special projects as assigned by the CIO. Prepares and compiles documents for leadership. Provides technical support to the HIT Leadership Team. Ensures cross-system coordination with ANTHC and its business partners to meet the mission and vision of ANTHC. Provides support for HIT Leadership Team and meetings as assigned. Gathers and drafts the CIO s speeches, reports and other presentations. Plans and directs administrative related activities at the direction of the CIO. Requests information from other departments and outside sources and interfaces with various departments and maintains contacts with individual at all levels within ANTHC. Participates with the CIO and other leadership in planning, policy development, and problem resolution. Helps clarify internal processes and provides guidance and intent on strategic and tactical issues, follow up, documentation and briefings. Acts as a central point of coordination for activities involving Office of the CIO. Assures satisfaction of internal and external customers, contributes to the strategic planning objectives for ANTHC related to customer satisfaction and serves as a resource person and provides accurate information about ANTHC services. Reserves meeting spaces, records and transcribes minutes as needed. Prepares travel arrangements for the CIO and HIT Leadership. Travel to meetings with or on behalf of the CIO. Performs administrative duties and helps prepare department publications, promotional materials, and various reports. Composes, edits, compiles, and formats documents. Provides leadership, direction, and guidance to assigned staff. Develops goals and priorities in conjunction with employees, and assigns tasks and projects. Develops staff skills and training plans. Counsels, trains, and coaches subordinate staff. Acts as a liaison between staff and the CIO. Develops, manages and monitors project budgets and contracts. Coordinates with all ANTHC Division to ensure timely and accurate financial reporting. Represents the CIO as designated. Performs other duties as assigned. Required Skills Knowledge of customer service concepts and practices. Knowledge of standard regulations and principles of federal Native programs, related to research, data collection and analysis. Knowledge of Tribal government and federal government functions. Knowledge of advanced office technology and procedures. Knowledge of privacy laws and regulations. Knowledge of basic purchasing and travel preparation processes. Knowledge of Alaska Native culture and Alaska Tribal Health System. Knowledge of standard budgeting and budget analysis. Knowledge of process for policy development, and problem identification with associated resolution. Knowledge in continuous quality improvement concepts, theories, and practice. Knowledge in analyzing and evaluating complex topics and issues and makes recommendation for improvement or solution. Skill in proof-reading with a high level of accuracy and attention to detail. Skill in operating office equipment. Skill in oral and written communication and negotiating across all levels of management, specifically in speech writing. Skill in analyzing customer service issues and preparing recommendation based on findings. Skill in establishing and maintaining cooperative working relationships with others. Skill in working independently, making decisions and maintaining confidentiality. Skill in multi-tasking and working within deadlines to complete projects and assignments. Required Experience MINIMUM EDUCATION QUALIFICATION A Bachelor s degree in business or a related field. Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education. MINIMUM EXPERIENCE QUALIFICATION Non-supervisory - Five (5) years of senior level professional executive support experience. An equivalent combination of relevant education and/or training may be substituted for experience. MINIMUM CERTIFICATION QUALIFICATION N/A PREFERRED EDUCATION QUALIFICATION N/A PREFERRED EXPERIENCE QUALIFICATION Professional executive support experience in a tribal healthcare setting preferred.



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