Docket Administrator job in Cleveland, OH| Recruit Arrow
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Docket Administrator
Location : Ohio, Cleveland
Refer job # VMHW340626
Job Responsibilities and Requirements: The Docket Administrator supports attorneys and legal assistants in the overall operations of the firm. Responsibilities include the following: Daily maintenance and overall operation of the docketing system including docketing of due dates for all patent prosecution, patent litigation, trademark and copyright matters Integrating new files and records in the client/matter database Processing and docketing incoming mail/emails/faxes from clients, foreign associates and intergovernmental agencies worldwide Generating and distributing weekly dockets, daily deadline reminders, and special reports as needed Electronic processing of payment of annuities and maintenance fees Implements and improves upon administrative processes for more efficient workflow Required Skills Communication - Ability to communicate clearly and accurately both verbally and in writing. Organization/Planning - must be able to create schedules, manage multiple priorities and accurately track extensive details. Computer/Technical - Expertise in MS Office products, docketing systems, firm management/e-billing software, etc. Legal knowledge - Knowledge of a variety of legal documentation. Knowledge of licensing, patents, trademarks, and intellectual property Critical Competencies Organization - Superior ability to manage details, schedules and meet strict deadlines. Conscientious - Shows a high level of care for the quality of the work and the accuracy of detailed information. Flexible - Able to manage multiple priorities and respond quickly/positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks. Collaborative - Establishes and maintains good working relationships with both the internal team and external clients. Willing to share knowledge and expertise with the team. Professional - Communicates and behaves in a way that reflects positively on the firm and creates a great client experience. Demonstrates discretion - Can be trusted to handle confidential information discreetly. Process Improvement Oriented - Always looks for ways to do things more simply and effectively; willing/able to learn new systems/software. Basic Qualifications 1-2 years prior experience in a docketing, legal administrator or paralegal position or other position requiring complex, high-volume work that requires the ability to maintain information with accuracy and reliability. High School Diploma required. Demonstrated experience and proficiency in using software technology including Microsoft Word, Outlook, Excel, and IP docketing software Preferred Qualifications Bachelor's degree and/or Paralegal certification preferred. 3 years of experience in the field of intellectual property with a law firm and/or in-house counsel as an assistant or paralegal. 1-2 years docketing experience. Familiarity with Pattsy docketing system a plus. Prior experience in creating or improving processes.
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