Administrative/Marketing Assistant job in Miami, FL| Recruit Arrow
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Administrative/Marketing Assistant
Location : Florida, Miami
Refer job # REGT340495
Job Responsibilities and Requirements: Marketing responsibilities: Partner with designer to create marketing materials for client meetings such as market overviews, placemats and presentationsPartner with designer to ensure team s branding, events and social media outlets are active Prepare market surveys, tour books, aerials, location and amenity mapsPartner with marketing team to respond to large RFPs by gathering broker content Manage brokers bio/resumes, teams client events, case studies, and property marketing Utilize JLL brand guidelines to create and execute materials Operational responsibilities: Partner with team s Research analyst to ensure market intel is up-to-date and accurate Partner with Operations Coordinator to ensure team s proprietary transaction information is accurateManage process of team s clients, properties, prospects and reporting are accurateSupport the teams in utilizing salesforce software s with accurate data and relationship managementProvide team s content for all sales meetings Administrative responsibilities:Provide administrative support to teams of sales brokers including:photocopying, mailing and scanning documentspreparing for client meetings by booking conference rooms, ordering food, adding guests to securityrespond to broker s IT requests with laptops and iPhonestype letter and edit RFP s, activity reports and proposalsarrange broker travelrespond to one-off requestsProvide back-up support to fellow Brokerage Assistants and fellow Operations team members. Qualifications and core competencies: Bachelors Degree or commensurate experience Minimum 1 year professional experience preferred industry; real estate/marketing/accounting/finance. Advanced knowledge of Microsoft Office experience (Word, Excel, PowerPoint, Adobe)Knowledge of InDesign a plus Professional demeanor; articulate, proven communication skills Strong organizational skills Self-motivated; results driven self-starter, proven ability to take initiative to exceed goals and expectations Time management; ability to multi-task, effectively manage time and prioritize tasks Team player; must have ability to work with senior Ops member on teamHigh attention to detail and proactive in following-up Ability to work in an un-structured environment; easily adapt to change, can shift gears comfortably, can work effectively to find solutions on their ownDemonstrated interest in the commercial real estate industry.
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