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Executive Assistant
Location : District of Columbia, Washington
Refer job # TBKE339928

Job Responsibilities and Requirements: ESSENTIAL DUTIES & RESPONSIBILITIES Completes a broad variety of administrative tasks for the CIO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures the CIO schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the CIO s time and office. Communicates directly, and on behalf of the CIO S, with Board members, donors, foundation staff, and others, on matters related to CIO s programmatic initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CIO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the CIO and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the CIO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer, having a sense for the issues taking place in the organization and keeping him updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CIO, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CIO S's ability to effectively lead the organization. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION Required (Minimum) Qualifications High school diploma or equivalent 3-5 years of experience as an Executive Assistant/Administrative Assistant Knowledge, Skills and Abilities Applicant must currently have/be able to obtain a Public Trust Security Clearance Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Visio, Access, and Project) Excellent calendar management skills Experience scheduling travel arrangements for management Knowledge of the structure and content of the English language including the meaning and spelling of words, rules composition, and grammar Excellent oral and written skills Expert Office skills including Word, Excel and PowerPoint and Outlook Preferred N/A.



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