Administrative Assistant job in Chicago, IL| Recruit Arrow
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Wednesday, April 24, 2024
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Title
Administrative Assistant
Location : Illinois, Chicago
Refer job # QTYD338582
 
Job Responsibilities and Requirements: Essential Duties and Responsibilities: Provides general support to assigned Institutional Equity Sales professionals and/or teams. Liaises with clients and sales professionals to facilitate corporate access and analyst meetings. Acts as liaison to the Corporate and Analyst Marketing desk, including some responsibility for allocating meetings for regional marketing trips and events. Communicates with analysts and/or research assistants. Performs day to day tasks for individual salespeople, in addition to general office management. Maintains detailed working spreadsheets of upcoming events relevant to assigned professionals. Updates and monitors client research report subscriptions. Coordinates and facilitates conference calls between clients and analysts. Operates standard office equipment and uses required software applications. Performs other duties, projects and responsibilities as assigned. Knowledge, Skills, and Abilities: Knowledge of: Basic concepts of financial services and Equity Capital Markets. ECM travel policies and expense regulations. Ability to learn both general and nuanced information for each client account under the sales assistant s purview. Skill in: Assisting in marketing sponsored events to appropriate clients. Analyzing problems and establishing solutions in a fast paced environment. Outlining logistics of meetings and travel that collectively satisfy the needs of sales, management, analysts and clients. Gathering and compiling data and information for reporting purposes. Responding professionally to inquiries and researching and resolving problems in a timely manner. Using standard office equipment and required software applications for electronic communication, spreadsheets and databases. Ability to: Multi-task and prioritize under pressure. Work under tight deadlines using personal initiative without close supervision. Partner with other functional areas to accomplish objectives. Attend to detail while maintaining a big picture orientation. Handle stressful situations and provide a high level of customer service in a calm and professional manner. Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment. Communicate effectively, both orally and in writing. Provide a high level of customer service, including demonstrating sensitivity to customer needs and responding proactively. Work independently as well as collaboratively within a team environment. Organize and prioritize multiple tasks and meet deadlines. Establish and maintain effective working relationships with others. Maintain currency in sales/ trading polices and procedures. Educational/Previous Experience Requirements: Bachelors Degree Preferred. Minimum (0) Zero to 3 (three) years experience in a sales and marketing environment or financial services industry. ~or ~ Any equivalent combination of education, experience and/or training approved by Human Resources. Licenses/Certifications: None Required.
 
 
 
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