Executive Assistant job in Wilmington, DE| Recruit Arrow
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Executive Assistant
Location : Delaware, Wilmington
Refer job # ZSDP338557
Job Responsibilities and Requirements: Primary responsibilities will include but are not limited to the following: Administrative support to include fielding and screening phone calls, scheduling and calendar management, handling mail, filing, ordering supplies, travel arrangements, expense reporting, preparing drafts of correspondence, preparing spreadsheets and presentations. Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.Coordinate extensive, complex travel arrangements - domestically and internationally.Manage calendars and assist in meeting schedule constraints. Manage confidential information flow within the organization, exercising a high level of discretion.Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources.Prepare and review materials and correspondence for meetings and/or events, developing agendas, compiling reports, creating meeting minutes and presentations. Organize paperwork and files in a way that is easily retrievable.Maintain effective relationships with internal and external contacts. Maintain and update records and electronic files as needed. Additional tasks and projects as requested. To be qualified for this role, you must possess the following: Minimum of High School Diploma/GED equivalent. Minimum 10 years of experience in an administrative role. Advanced computer skills required (Microsoft Outlook, Word, Excel, Power Point, CTE (Concur Travel and Expense), Internet/Intranet, SRM (Supplier Relationship Management, and SharePoint.Demonstrated ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, to deliver on commitments and deadlines.Demonstrated ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization. Demonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgment with respect to matters of significance.Demonstrated high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results. The following are preferred but not necessary: Completion of a 4 year degrees.2 years of supporting senior management.
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